COVID-19 Resources- SystmOne

The CDRC COVID-19 Vaccination Resource Suite supports GP practices to systematically identify, assess and manage patients who may be eligible for COVID-19 vaccination.

The resource suite includes:

• COVID-19 Vaccination Management Visualisation that brings relevant reports together in a single dashboard.
• Clinical reports for cohort identification, eligibility review, invitation management and performance monitoring.
• Covid Vaccination Visualisation supporting individual patient assessment, eligibility review, invitation and vaccination recording.
• A clinical template to support individual patient assessment, eligibility review and vaccination recording.

Together, these resources provide a structured pathway from population-level identification to individual patient assessment, clinical action and follow-up.

Accessing the CDRC Resources

To access the resources described below, your organisation will need to be a member of the DCS Organisation Group in SystmOne.

For information about joining the group and accessing CDRC resources, please follow the instructions on the CDRC SystmOne Access webpage.

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COVID-19 Vaccination Management Visualisation

The COVID-19 Vaccination Management – CDRC Visualisation brings the relevant COVID-19 vaccination reports together into a single dashboard. It is designed to help practices navigate between patient groups, identify potentially eligible patients, manage vaccination invitations and review current vaccination performance.

Users can expand the sections within the visualisation to view more detailed information and access the underlying patient cohorts.

The visualisation supports:

• practice-level review of the potentially eligible population;
• identification of patients who may require an invitation;
• monitoring of recorded vaccination activity;
• identification of gaps in uptake or recording;
• navigation to relevant patient-level reports.

Patients identified through the visualisation must be clinically reviewed before invitation or vaccination.

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COVID-19 Vaccination Reports

The CDRC COVID-19 vaccination reports use coded information held in SystmOne to identify patients who may require review.

The information required to determine eligibility may not always be fully coded in the primary care record. This is particularly relevant where treatment, such as biologic therapy, is supplied or managed by another healthcare provider.

CDRC reports therefore support case finding and prioritisation. The responsible clinician must confirm that the patient meets the current eligibility criteria and that vaccination is clinically appropriate.

Finding the Reports in SystmOne

The CDRC COVID-19 Clinical Reports are located within: Reporting > Clinical Reporting > CDRC Vaccinations > Covid19

The reports are separated into four folders:

• Covid19 1 Cohorts
  • Provides an overview of the practice Covid19 vaccination population, including patients with and without a recorded vaccination.
• Covid19 2 Eligible Patients
  • Identifies patients who may currently require Covid19 vaccination.
  • Patients identified by these reports must be clinically reviewed before invitation or vaccination.
• Covid19 3 Invitation
  • Identifies patients who may require Covid19 vaccination invitation
• Covid19 4 Performance
  • Provides performance reports to support:
    • vaccination uptake monitoring;
    • practice-level performance review;
    • CQRS or contractual reconciliation, where applicable;
    • identification of gaps in recorded achievement.

The eligible-patient folder contains reports intended to identify potentially eligible patients, including reports for specific patient groups. The invitation folder can be used to identify eligible patients whose recorded invitation activity indicates that further contact may be required.

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Covid19 Patient Status Alert

CDRC Patient Status Alerts are not activated automatically when an organisation joins the DCS Organisation Group. This allows each organisation to retain control over its local SystmOne configuration.

To request activation:

1. Email contact-cdrc@healthinnovationnenc.org.uk.
2. Request activation of the CDRC Vaccination and Immunisation Patient Status Alert.
3. A member of the CDRC team will support the organisation through the activation process.

Once activated, the pneumococcal alert appears beneath the patient information area when an eligible patient’s record is retrieved.

Selecting the alert opens the Covid Vaccination – CDRC visualisation.

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Covid Vaccination – CDRC Visualisation

To administer the vaccine, click on the Imms – Covid Vaccination PSA shown above. This will open the Covid Vaccination – CDRC Visualisation that will highlight if the patient is eligible for a vaccination, their previous vaccination history, their vaccination exception statis with buttons to quickly code new exceptions; ability to invite and administor the patient vaccine directly from this screen.

Each screen is specific to the patient and so the information below is dependant on their recorded information.

Clicking on ‘Spikevax’ will open the Covid Immunisation Screening – Spikevax questionniare to ensure appropriate questions are answered prior to administration.

Following this, you are able to administer, and code the vaccine as appropriate.

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Need help?

If you have any questions about any of these resources, please contact the CDRC team: contact-CDRC@healthinnovationnenc.org.uk